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Planning Grants

to Create Action Plan for Creating or Expanding Participatory Surveillance Systems in One Health.

Communities engaged in the direct reporting of local health threats are earlier to detect dangers and faster to respond to health crises. The faster response depends on the bi-directional receiving and transmitting of data for action within the target population. This bi-directional approach, known as participatory surveillance, is the most cost-effective way to prevent and control any outbreak of human or animal disease.

Ending Pandemics recognizes the crucial role of planning in large-scale community projects such as the implementation of a Participatory Surveillance system, and is pleased to offer planning grants for developing a broadly accepted community plan of action. Community groups will have varying perspectives on how best to implement this innovative approach to direct community engagement, and each viewpoint must be carefully explored before implementation.

When it comes to directly engaging the community in participatory surveillance, it is imperative that all stakeholders are engaged from the onset. These planning grants will help support the necessary processes of gaining the political will and public trust essential for any successful participatory surveillance system. As more and more systems are embracing the multi-sectoral, One Health approach, the number of stakeholders to enlist from the beginning can be quite large and the processes to receive meaningful input must be carefully orchestrated.

A request for a planning grant to develop an action plan for any of the following aims:

Aim #1

Creation of a multi-sector, One Health participatory surveillance system

Aim #2

Expansion of an existing participatory surveillance system to include additional sectors in One Health

Aim #3

Adding bi-directionality to any existing community-based health monitor system to transform it into participatory surveillance.

Proposal

Details and Sections

A successful planning grant proposal must include a section each on the PURPOSE, OUTCOMES, METHODS, EVALUATION, and BUDGET. Awards are limited to a maximum of $50,000 each. Depending on the number and quality of submissions, up to five planning grants will be awarded.

Purpose/Aims

How will participatory surveillance address early disease detection and/or pandemic prevention for your target community? As a reminder, participatory surveillance is the bidirectional process of receiving and transmitting data for action through direct engagement of the target population.

Outcomes

This is a planning grant and not a project implementation grant. The specific OUTCOME to be produced as the product during the project period will be a detailed plan of action. The action plan should be well-reasoned, broadly accepted, and designed to address factors that improve disease surveillance. To the greatest extent possible, the Action Plan should be based on research or other evidence that the proposed approaches are likely to be effective in addressing the challenges of the target community. An action plan is  necessary for gaining the political will and public trust essential for any successful participatory surveillance system.

Methods

Provide a detailed blueprint of how you’ll conduct the planning process.

Examples of questions to address in your methods for your plan of action include, but are not limited to:

Who will lead the charge?
Who has agreed to participate?
What’s the timeline?
What are the specific questions the process will address?
What community resources is your group bringing to the table – meeting space, social media, reporting?
Will you bring in experts during the process to discuss the data or to help explore the most promising approaches for addressing the problem?
What are the anticipated challenges during the process and how will you address them?

Evaluation

Please describe how you’ll track and document the planning process and its results (e.g., minutes of meetings, conduct and analyze surveys of planning participants and other community members, or reference interim reports and presentation notes). This documentation should verify that the targeted community and its key stakeholders were vigorously engaged in data gathering, research, and planning.

Budget

Please define the resources required to complete a planning process. Typically, staff and volunteer time are required for coordination, logistics, administration, and clerical tasks. Consultants may be needed for facilitation or expert testimony. Meetings may require conference rooms. Making it all happen is likely to require human resources for coordination, communications, surveys, and other related activities.

Provide details on all line items that include the amount of support from the requested planning grant (e.g., personnel, communications, meetings related expenses, travel, etc). Please also indicate funds that will be provided by partner organizations or other funders, as well as in-kind resources that will be used.

PLEASE NOTE: Re-granting and/or sub-granting is not permitted.

Eligible Organizations

501c3 public charity or foreign public charity equivalent with preference to those in low and middle income countries (LMIC).

Selection Criteria

Criteria for evaluating proposals include:

  1. Quality and clarity of the proposal
  2. Identification of critical stakeholders and how they will be engaged
  3. Clear articulation of the purpose
  4. Well defined target population
  5. Creativity or innovation
  6. Action plan is feasible within the proposed budget and timeline

For aim # 2, please provide a clear description of participatory surveillance system to be expanded (including a link where relevant).

For aim #3, please provide a clear description of community-based surveillance system to be converted into bi-directional participatory surveillance (including a link where relevant).

Time Frame

Proposal Submissions Open: November 7, 2022

Proposal Submission Deadline: January 5, 2023. Ending Pandemics plans to notify awardees by February 3, 2023.

Project Period: The project period is anticipated to be April 1, 2023 to October 31, 2023. All projects must be completed within the project period and should not exceed 6 months. Final report is due two weeks after the project end date.